Return to Home Return to Portal

Image/Logo

Payal Arya
  • Updated

    • The Image/Logo element enables you to add images (including logos) to the signature designs. These are typically smaller images, which can be placed within the signature content without disrupting the layout. For example: 

    NOTE: If you want to add a larger image then you can use the Banner element.

    To add an image (or logo) to your email signature, simply drag and drop the Image/Logo element onto the signature/gridded background. The Image/Logo window is displayed:


    Once you have dropped the Image/Logo element onto your signature, you can customize it to suit your organization's requirements. 

    This page describes the steps on how you can:

    1. Insert an image/logo in your signature. You can do this in two ways:

      - Link Image: link an image that's hosted elsewhere.

      - Embed Image: embed the required image in the signature.

    2. Defining Image/Logo properties.
    NOTES: You can either add a logo/image by embedding it directly onto the signature or by hosting it externally and linking to it. Here are the differences between Embedded images and Web Hosted images with their pros and cons:

    Embedded Images are images that have been physically attached to the email or signature by uploading them from a local directory. They are sent with the email and it affects the file size of the email itself (example: <img src="cid:myimagecid" />)

    Pros
    - They are always on the initial email sent.
    - They can be seen by all recipients.
    Cons
    - They can be removed by the mail client, device or internal system.
    - They increase the file size of the email.
    - The image quality degrades over multiple responses. 


    Web Hosted Images are stored on a public-facing web server, such as your company's web directory. This means that the images are referenced in the email signature itself, but are never added to the email as a physical element (example: <img src="http://www.mywebsite.com/SigImgs/mylogo.png" />)

    Pros
    - They do not get removed by the mail client, device or internal system
    - They do not lose quality over time.
    - They do not affect the file size of the email.
    Cons
    - They require an internet connection to view the images.
    - Some mail clients require you to "Click here to download pictures." before you can view them.
    - They require a publicly facing web storage, such as your company's web directory or an alternative image hosting site such as OneDrive or Google Drive.

     

    Inserting Image/Logo 

    To insert an image/logo in your signature: 

    1. From the Image/Logo window,

      - Select Linked Image URL then enter the Image URL which needs to be linked to the signature, or

      - Select Embedded Image Upload then click Upload Image to locate and select the required image file that needs to be embedded within the signature. 

    2. Click OK to confirm the changes else click Cancel.

    Defining Image / Logo properties

    To define how the Image/Logo icon will look in your email signature:

    When you add or edit an image or logo, the Image properties are displayed on the right-hand pane.

    Image properties

    Image properties are used to specify where the image file can be found:

    (We recommend the use of PNG, JPG and JPEG images.) 

    Linked Image URL If required, select then enter the appropriate URL for the image that you wish to display. 
    Embedded Image Upload  If required, select to embed an image into your design.
    Upload Image 

    Click to locate and upload the required image file.

    Few notes to keep in mind:

    • The maximum file size allowed for uploaded images is 150kb (there are no restrictions in respect of image dimensions).
    • We recommend that any email signature images you use are 96 dots per inch (dpi).
    • When an image is uploaded, it is:
      - Automatically converted to 24bit PNG format.
      - Resized to maintain the signature's aspect ratio.

     

    Link properties

    Link properties are used to apply a hyperlink to the image (so when a recipient clicks the image, they are directed to the associated web page):

    Destination URL Enter the required target URL that will open when clicked on it.
    Alt Text  Enter 'alternate' text to be shown if, for some reason, this image cannot be displayed.

     

    Background properties

    Background properties are used to define what (if any) background is applied for the image. The default setting is for transparency, however, you can choose a colour if required.

    Background  Enter or select the background colour of the image/icon.


    Visibility properties

    Visibility properties are used to determine the circumstances under which the selected image should/should not be displayed:

    Always visible By default, Always visible is selected. This means that the selected image will always be visible in the signature.
    Auto-hiding separator This option is not valid for images.
    Visible when Select to define the conditions when the selected image needs to be visible on the signature.

     


    Alignment properties

    Alignment properties are used to determine the horizontal and vertical alignment of the selected image:

    Horizontal  Select one of the required options to horizontally align the image within the signature. 
    The different options are: Left, Center, Right, Justify or Stretch.
    Vertical  Select one of the required options to vertically align the image within the signature. 
    The different options are: Top, Center, Bottom.

     

    Border properties

    Border properties are used to define borders for the selected image:

    All  Select border properties from the options available then select All the same to ensure that all borders (left, right, top and bottom) within the signature have the same properties. 
    By default, no border is applied and the border size is set to zero (0).
    Left / Right / Top /Bottom Select individual border properties (left, right, top and bottom).
    These options are enabled if All the same option is not selected.


    Padding properties

    Padding properties are used to define spacing for the selected image:

    All  Select padding properties you want to apply (left, right, top and bottom) across the selected image from the options available. Select All the same to ensure that the selected image has the same padding throughout. 
    You can select the padding in pixels or points. By default, no padding is applied.
    Left / Right / Top /Bottom Select individual padding settings for left, right, top and bottom.
    These options are enabled if All the same option is not selected.

     

    Dimensions properties

    Dimensions properties are used to define the size of the selected image:
    (The maximum dimensions for an image are 2048 pixels by 2048 pixels)

    Width By default, the width is set to auto. This means that the image will adjust its width depending on the size of the message viewer. 
    If required, you can also enter the exact width for the selected image - in pixels or points.
    Height By default, the height is set to auto. This means that the image will adjust its height depending on the size of the message viewer. 
    If required, you can also enter the exact height for the selected image - in pixels or points.