Once you have created a signature, you need to determine how it will be deployed to your users using signature rules.
You can deploy signatures in two ways:
Server-side: Signatures are applied once the message has been routed to Exclaimer Cloud. As the signature is applied once the message has been sent, you will not be able to see the signature whilst composing your email. Signatures will be applied to messages sent from any device, including mobiles.
Client-side: Signatures are synchronized to Microsoft 365 (Outlook) where they are visible whilst composing your email.
This topic describes the steps on how you can define signature rules for server-side deployment only.
How to access it?
To access the Advanced Rules tab:
- From the All Signatures tab, select the signature you want to enable, then click Manage.
The selected signature window is displayed.
- Select the Advanced Rules tab to set conditions for server-side deployment only.
Setting rules for server-side
To set advanced signature rules for server-side deployment:
- From the Advanced Rules tab, select Only add signature if the email subject contains to enable the textbox.
- In This Text, enter the text required, in the email subject line, for this signature to be applied.
- Select Remove this text from subject to remove the subject trigger text from the subject before delivery. (This implies that the recipient will not see the subject trigger text in the email.)
- Select Do not add signature if message contains to enable the textbox.
This option might be useful in scenarios where you want to add an abbreviated version of your signature to your email 'replies' (as your initial email conversation had your full signature complete with all the brand imagery, contact details, social media links and legal disclaimer - if you keep adding your full signature to the subsequent replies then your emails will look cumbersome).
- In This Text, enter a word or phrase that triggers an exception and causes this signature to NOT be applied. For example: you can enter your company's registration or VAT number. If the exception word/phrase is found during processing, then Exclaimer Cloud will not append the signature to the email.
- From In, select whether the specified exception text should match Anywhere in email trial, or Only in the most recent email.
- From If this signature is not applied, select Do not process the next signature to stop the next signature from being processed if the exception text is met, or select Process the next signature to continue to process the subsequent signatures if the exception text is met.
- From If this signature is applied, select Do not process the next signature to stop the next signature from being processed if the exception text is met, or select Process the next signature to continue to process the subsequent signatures if the exception text is met.
- Click Save Changes to save the changes made, else click Cancel Changes.