The Contact {Fields} element is a group of common 'contact information' fields, which are grouped together so you can quickly add contact details, in one action, to your email signature. The different contact fields you can insert into your email signature are: {Telephone}, {Fax}, {Mobile}, Email}, web.

Each contact field is limited to a single piece of information. You can also use custom attributes to display additional data or Azure AD fields using Azure AD connect.

To add a contact field element to your email signature, simply drag and drop the element onto the canvas. The Contact {Fields} window is displayed:

Once you have dropped the Contact {Fields} element onto your canvas, you can customise them to suit your organisation's requirements. You can either keep the default fields in the group or you can set field labels and select how the contacts will be displayed on the signature. 

This page describes the steps on how you can:

• Add a contact field
• Set contact field labels
• Remove a contact field
• Choose the layout

Adding a contact field

To add more fields to the contact group: 

1. Click Add {Field}.
   
   
2. Another row is added to the existing row - select the required Label and Field.
   You can add as many fields as you want and if you change your mind later, you can always delete individual fields.
   
   
3. Click OK to confirm the changes else click Cancel.

Setting contact labels

To set the contact labels for the signature: 

1. In Label, you can either enter a text label or select an icon from the drop-down list that you want to display before each field.
   
   
2. Click OK to confirm the changes else click Cancel.

Removing a contact field

To remove the contact field:

1. Click the against the field you want to remove.
   
   
2. Click OK to confirm the changes else click Cancel.

Choosing the layout

To choose how the fields will display on your signature:

1. Select Table, to display the fields in a table, with one field per row.
   
   
2. Select Muti-Line, to display each field on a separate line. By default, Multi-Line is selected.
   
   
3. Select Single_Line to display the fields on the same line. Select Show field separators to use the defined separators to separate the fields.
   Field separators will automatically hide if the field on either side is blank in the Microsoft 365 or Azure AD.