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The Contact {Fields} element is a group of common 'contact information' fields, which are grouped together so you can quickly add contact details, in one action, to your email signature. The different contact fields you can insert into your email signature are: {Telephone}, {Fax}, {Mobile}, Email}, web.
Each contact field is limited to a single piece of information. You can also use custom attributes to display additional data or Azure AD fields using Azure AD connect.
To add a contact field element to your email signature, simply drag and drop the element onto the canvas. The Contact {Fields} window is displayed:
Once you have dropped the Contact {Fields} element onto your canvas, you can customize them to suit your organization's requirements. You can either keep the default fields in the group, or you can set field labels and select how the contacts will be displayed in the signature.
This page describes the steps on how you can:
Adding a contact field
To add more fields to the contact group:
- Click Add {Field}.
- Another row is added to the existing row - select the required Label and Field.
You can add as many fields as you want, and if you change your mind later, you can always delete individual fields.
- Click OK to confirm the changes else, click Cancel.
Setting contact labels
To set the contact labels for the signature:
- In Label, you can either enter a text label or select an icon from the drop-down list that you want to display before each field.
- Click OK to confirm the changes else, click Cancel.
Removing a contact field
To remove the contact field:
- Click the
icon against the field you want to remove.
- Click OK to confirm the changes else, click Cancel.
Choosing the layout
To choose how the fields will display on your signature:
- Select Table, to display the fields in a table, with one field per row.
- Select Muti-Line, to display each field on a separate line. By default, Multi-Line is selected.
- Select Single_Line to display the fields on the same line. Select Show field separators to use the defined separators to separate the fields.
Field separators will automatically hide if the field on either side is blank in the Microsoft 365 or Azure AD.
By default, all group fields (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip) inherit group properties - this means that if you want to make any changes, then you make changes to the group. But, you can always make changes to the individual fields and define their properties as well. Depending upon the element type you've added (such as Address {Fields}, Contact {Fields}, Personal {Fields}, All {Fields} or Social Media Strip), the number of tabs within the group properties will slightly vary.
You can also, for more information, see Understanding hierarchies and inheritance.