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All Signatures

Payal Arya
  • Updated

    • The All Signatures tab displays all signatures. Each signature is displayed as an individual signature card with a preview of the signature and a summary of the rule used to evaluate if the signature is applied.

    You can, at a glance, also view the processing sequence (top to bottom) of all existing signatures and folders. 

    NOTE: You can add a maximum of 100 objects at the root level, that is, in the All Signatures tab. An 'object' is a signature or a folder. Within each folder, you can have up to 100 signatures. 

    The below screenshot outlines the All Signatures tab layout:  

     
    The table below describes the different options displayed on this screen:   

    Search Signatures: Allows you to search for any existing signatures or folders. 

    Signature card: Displays the folder name, signature tile, details of any signature rules applied for senders, recipients and the type of configuration selected.

    Signature/Folder actions: Includes different actions you can do to a selected signature or folder, such as Moving signatures from one folder to another, Exporting signatures, Duplicating signatures and Deleting signatures.

    NOTE: Export Signature is not available in this release.

    Edit Design: Opens the selected signature in the Signature Designer view - to enable you to edit the selected signature design.

    You may need to edit the signature for a number of reasons, such as to update the company logo or add a new banner and so on.

    Manage: Allows you to review and update the rules applied, for the selected signature, to target specific senders and recipients. 
    Create Signature: Opens the Signature Designer to help you design a new signature.

    Once you have created a signature, you can start designing your signature by dragging and dropping the various signature elements available and defining their properties to suit your organization's needs.


    TIP! If you want to create a new signature based on any existing signature design then you can duplicate the existing signature design and edit it as per your requirements.

    Create Folder: Allows you to create a new folder to help you organize signatures. If required, you can also restrict access to specific users to edit the signatures.