This is also referred to as server-side signatures. In this mode, signatures are applied to all email messages via Exclaimer's Cloud service, irrespective of which browser/device/email client is used.
How to access it?
To access the Apply to email from all devices including mobiles option:
- From the left-hand pane, click Configuration then select Connect to Microsoft 365.
NOTE: The options within Connect to Microsoft 365 are only available during the initial setup. Once you have successfully configured your Exclaimer Cloud - Signatures for Microsoft 365 subscription, this section will not be available.
If required, you can edit the configuration settings via Manager User Data, Manage Mail Flow, Outlook Signatures and Exchange On-Premises.
- From the right-hand pane, Apply Signatures is enabled once the authorization and syncing process have been completed.
By default, Apply to email from all devices including mobiles is displayed.
To re-run the connector setup:
- From the left-hand pane, click Configuration then select Manage Mail Flow.
- From the right-hand pane, under Connect to Microsoft 365 are all the relevant options.
Configuring for server-side signatures
REQUIRED! You need to use your Microsoft 365 Global Administrator credentials to configure your Exclaimer Cloud - Signatures for Microsoft 365 subscription.
To configure for server-side signatures:
- Click START SETUP.
NOTE: If you don't want to configure server-side signatures, click Skip setup.
- Select Send all email to Exclaimer to send all your company emails to Exclaimer Cloud to process.
However, you can specify the name of a group, in which case only emails sent from users in the specified group will be sent to Exclaimer Cloud for processing.
- In Test Group Name enter the name of the (mail-enabled) group whose user emails need to be processed by Exclaimer Cloud.
- The Autocomplete feature will complete the group name for you (from the list of all groups selected during the AD sync); if required, you can edit it.
- If you specify a group name that does not already exist in your Microsoft 365 tenancy, the group will be automatically created for you as a mail-enabled security group. However, you will need to add members to this group on Microsoft 365 once the setup of Exclaimer Cloud is complete.
Please select only mail-enabled security groups if you want to select an existing group.
- Click CONTINUE to begin the setup process.
- Click AUTHORIZE to accept a permissions request required for Exclaimer Cloud to connect to Microsoft 365.
You are prompted to log in as a Global Administrator. Once authenticated, click Accept:
- Now, click CONFIGURE to start the configuration process. The Enter Code window is displayed.
Copy-paste the code displayed here in the Enter Code window:
- You will be prompted to select the required Microsoft account, similar to this:
- A Microsoft window will be displayed, prompting you to confirm if you are trying to sign in to Microsoft Exchange Online Remote PowerShell. Click Continue to proceed.
- The configuration process to create connectors and transport routes to route emails from Microsoft 365 to Exclaimer Cloud will now start. The configuration process can take some time to complete - this is indicated by a spinner.
CAUTION! In some scenarios, during the connector setup, your organization may need to be hydrated to allow the connector setup to run. This process is automatically triggered and it can take up to 1 hour to complete in Microsoft 365:
Click RETRY. If you continue to have issues, please raise a Support Ticket, and an Exclaimer Support Engineer will contact you directly.
For more information on the error, please see the Microsoft TechNet article.
- Once the configuration to route the emails to Exclaimer Cloud has been successfully completed, the Configuration Successful message is displayed:
- If you want to configure See before you send or Exchange on-premises, then expand the required option and click START SETUP; or else click Skip setup to proceed to configure only server-side signatures.
- If no other configuration is required, click COMPLETE SETUP to complete this configuration process.
- To complete the setup, it is mandatory to select at least one method on how you want to apply your email signatures.
- The setup process can take some time to complete, this is indicated by a spinner. Once it is successfully completed, a Syncing Complete message is displayed highlighting that the user data syncing is now complete.